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Austin, TX 78727

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CleanOpsStaff-ProMobile Help​

(Updated 12-22-2015)

APPA Score Definitions

Appearance Factors by Level for Each Cleanable Item

FLOORS

  • Level 1 Floors and base moldings shine and/or are bright and clean, colors are fresh. No dirt buildup in corners or along walls.
  • Level 2 Floors and base moldings shine and/or are bright and clean. There is no buildup in corners along walls, but there can be up to two days' worth of dust, dirt, stains, or streaks.
  • Level 3 Floors are swept or vacuumed clean, but upon close observation there can be stains buildup of dirt and/or floor finish in corners and along walls can be seen. There are dull spots and/or matted carpet in walking lanes. Base molding is dull and dingy with streaks or splashes.
  • Level 4 Floors are swept or vacuumed clean, but are dull, dingy, and stained. There is an obvious buildup of dirt and/or floor finish in corners and along walls. There is a dull path and/or obviously matted carpet in the walking lanes. Base molding is dull and dingy with streaks or splashes.
  • Level 5 Floors and carpet are dull, dirty, dingy, scuffed, and/or matted. There is a conspicuous buildup of old dirt and/or floor finish in corners and along walls. Base molding is dirty, stained, and streaked. Gum, stains, dirt, dust balls, and trash are broadcast.

VERTICAL AND HORIZONTAL SURFACES

  • Level 1 all vertical and horizontal surfaces have a freshly cleaned or polished appearance and have no accumulation of dust, dirt, marks, streaks, smudges, or fingerprints.
  • Level 2 all vertical and horizontal surfaces are clean, but marks, dust, smudges, and fingerprints are noticeable upon close observation.
  • Level 3 all vertical and horizontal surfaces have obvious dust, dirt, marks, smudges, and fingerprints.
  • Level 4 all vertical and horizontal surfaces have conspicuous dust, dirt, smudges, fingerprints, and marks.
  • Level 5 all vertical and horizontal surfaces have major accumulations of dust, dirt, smudges, and fingerprints, all of which will be difficult to remove. Lack of attention is obvious.

LIGHTING AND LIGHT FIXTURES

  • LEVEL 1 Lights all work and fixtures are clean.
  • LEVEL 3 Lights all work and fixtures are clean.
  • LEVEL 3 Lights all work and fixtures are clean.
  • LEVEL 4 Light fixtures are dirty and some (up to 5 percent) lamps are burned out.
  • LEVEL 5 Light fixtures are dirty with dust balls and flies. Many lamps (more than 5 percent) are burned out.

WASHROOMS

  • LEVEL 1 Washroom, shower, toilet fixtures, and tile gleam and are odor-free. Supplies are adequate.
  • LEVEL 2 Washroom, shower, toilet fixtures, and tile gleam and are odor-free. Supplies are adequate.
  • LEVELS 3, 4, AND 5 Must meet above standard to be considered acceptable.

TRASH CONTAINERS

  • LEVEL 1 Trash containers hold only daily waste, are clean and odor-free.
  • LEVEL 2 Trash containers hold only daily waste, are clean and odor-free.
  • LEVEL 3 Trash containers hold only daily waste, are clean and odor-free.
  • LEVEL 4 Trash containers hold old trash. They are stained and marked. They smell sour.
  • LEVEL 5 Trash containers overflow. They are stained and marked. They smell sour.
     

 

Appearance Factors and the Five Levels of Clean

Level 1 – Orderly Spotlessness

  • Floors and base moldings shine and/or are bright and clean; colors are fresh. There is no buildup in corners or along walls.
  • All vertical and horizontal surfaces have a freshly cleaned or polished appearance and have no accumulation of dust, dirt, marks, streaks, smudges, or fingerprints. Lights all work and fixtures are clean.
  • Washroom and shower fixtures and tile gleam, and are odor-free. Supplies are adequate.
  • Trash containers and pencil sharpeners hold only daily waste, are clean and odor-free.

 

Level 2 – Ordinary Tidiness

  • Floors and base moldings shine and/or are bright and clean. There is no buildup in corners or along walls, but there can be up to two days' worth of dust, dirt, stains, or streaks.
  • All vertical and horizontal surfaces are clean, but marks, dust, smudges, and fingerprints are noticeable upon close observation. Lights all work and fixtures are clean.
  • Washroom and shower fixtures and tile gleam, and are odor-free. Supplies are adequate.
  • Trash containers and pencil sharpeners hold only daily waste, are clean and odor-free.

Level 3 – Casual Inattention

  • Floors are swept or vacuumed clean, but upon close observation there can be stains. A buildup of dirt and/or floor finish in corners and along walls can be seen.
  • There are dull spots and/or matted carpet in walking lanes. There are streaks or splashes on base molding.
  • All vertical and horizontal surfaces have obvious dust, dirt, marks, smudges, and fingerprints. Lamps all work and fixtures are clean.
  • Trash containers and pencil sharpeners hold only daily waste, are clean and odor-free.

Level 4 – Moderate Dinginess

  • Floors are swept or vacuumed clean, but are dull, dingy, and stained. There is an obvious buildup of dirt and/or floor finish in corners and along walls.
  • There is a dull path and/or obviously matted carpet in the walking lanes. Base molding is dull and dingy with streaks or splashes.
  • All vertical and horizontal surfaces have conspicuous dust, dirt, smudges, fingerprints, and marks.
  • Lamp fixtures are dirty and some (up to 5 percent) lamps are burned out.
  • Trash containers and pencil sharpeners have old trash and shavings. They are stained and marked.
  • Trash containers smell sour.

Level 5 – Unkempt Neglect

  • Floors and carpets are dull, dirty, dingy, scuffed, and/or matted. There is a conspicuous buildup of old dirt and/or floor finish in corners and along walls. Base molding is dirty, stained, and streaked. Gum, stains, dirt, dust balls, and trash are broadcast.
  • All vertical and horizontal surfaces have major accumulations of dust, dirt, smudges, and fingerprints, all of which will be difficult to remove. Lack of attention is obvious.
  • Light fixtures are dirty with dust balls and flies. Many lamps (more than 5 percent) are burned out.
  • Trash containers and pencil sharpeners overflow. They are stained and marked.  Trash containers smell sour.

 

CleanOpsStaff-ProMobile-AD Startup Screen

  • Tap Help and zoom in landscape to get help in using CleanOpsStaff-ProMobile-AD
  • Tap Start to begin using CleanOpsStaff-ProMobile-AD

 

 

CleanOpsStaff-ProMobile-AD for Android devices and tablets is intended for use by those involved in facilities cleaning or custodial services operations. It can be used as a stand-alone app or in conjunction with the Hunter Consulting and Training CleanOpsStaff-3ed  custodial operations and staffing PC application. You can transfer your audits files directly to and from your desktop or laptop running CleanOpsStaff-3ed using the Android file explorer. See Android File Explorer Help for instructions on using the CleanOpsStaff-ProMobile-AD with CleanOpsStaff-3ed.

See http://www.hunterconsulttrain.com/Pages/CleanOpsStaff3edHome.aspx for the CleanOpsStaff-3ed PC application.

CleanOpsStaff-ProMobile-AD is intended to allow cleaning staff to perform audit and inspection of facilities to determine the level of cleanliness of the facilities based on the audit protocol in chapter 7 of the APPA Operational Guidelines for Educational Facilities Custodial, Third Edition book (see www.APPA.org ).

It can also be used by cleaning staff to collect and update facilities space inventory data. It includes a built-in cleanable square feet (CSF) calculator.

Tap the 'Start' button on the startup screen to go to the Main Screen of the app.

NOTE: Read the below screenshot and steps to learn to use CleanOpsStaff-ProMobile-AD.  Go to http://www.hunterconsulttrain.com/Pages/ADProMobileUserManual.aspx on your PC to print this user manual.

 

Note: Send feedback to ernesthunter@gmail.com.

Main Screen  and Actions

 

 ProMobile-AD MAIN Menu and Actions

 

  ProMobile-AD EDIT Menu and Actions

 

 ProMobile-AD FILE Menu and Actions

 ProMobile-AD REPORTS Screen and Actions

 

 Status and Information Box and Actions

 

Steps for creating Field Audit Blank File(for conducting cleanliness inspection on the fly or for collecting space inventory data)

  1. From the Startup screen tap 'Start' to go to the Main Screen  
  2. Tap 'Main' to launch Main Menu
  3. Tap 'FILE...' to open File menu
  4. Tap 'Create New Blank Audit File' and tap 'Yes' if prompted
  5. Enter number of records in 'No of Records' box for the number of spaces you will inspect (you can add, delete, and edit spaces later during the field audit).
  6. Edit the 'File Name' input box and edit the 'Bldg Name' input box
  7. Tap 'Without Scores' radio button to create a file with no scores or tap 'With Scores' radio button to create a file with score
  8. Tap the 'Field Audit File' radio button to create a file that can be edited on the fly (add, delete and edit records such as edit building name, floor name ,  room name and CSF)
  9. Tap the 'Create Blank File' button and tap 'Yes' if prompted
  10. Observe message indicating 'File Save Successfully' and Tap 'ok' again
  11. You can use the Blank Field Audit file to conduct an inspection on the fly or to collect and/or verify cleanable square feet space inventory. 

NOTE: Collecting Space Inventory Data - to use the file to collect inventory information you will add, insert and edit records and assign a number score to all the appearance items to indicate that the space information has been verified. You will leave the scores blank for spaces that have not been verified.  You will assign the 'N' score to the spaces that are to be excluded from the cleanable square feet inventory. You can then email the inventory report to your desktop or laptop and paste it into excel or you can import the inventory data directly into CleanOpsStaff-3ed from the Field Audit file. 

 

Steps for editing a space record before scoring

  1. Tap 'Main'
  2. Tap 'Turn Edit Mode On' and observe the Data Field Names text turn red to indicate that the App is in edit mode. This also launches the ProMobile-AD Edit Menu with a red background
  3. Tap 'Begin Edits' to begin editing the Building name/number, Floor name/number, Room name/number, and CSF  
  4. Tap 'Bldg' data field textbox and enter a building name/number or Tap the 'Bldg' field name label and select a building from the dropdown list
  5. Tap 'Flr' data field textbox and enter a floor name/number or Tap the 'Flr' field name label and select a floor from the dropdown list
  6. Tap 'Rm' data field textbox and enter a room name or number or Tap the 'Rm' data field lable and select a room from the dropdown list
  7. Tap the 'Type' data field textbox or label  to select a space type from the dropdown list
  8. Tap the 'CSF' data field name textbox or label to launch the CSF input tool.  Enter the CSF directly in the CSF input box or enter the length and width in the Length and Width input boxes and tap 'Ok'. Observe the CSF from the CSF input tool will be pasted into the CSF textbox in the Main screen.
  9. You can also score appearance items for the spaces while edit mode is turned on
  10. Tap 'Main' then tap 'Turn Edit Mode Off' when you are done editing all desired spaces 

 
NOTE: Auto Accept - CleanOpsStaff-AD automatically accepts your scores and edits into memory when you move to another record when the Auto Accept mode is turned on. Auto Accept is on if the Accept button has an '(a)' in its label. Auto Accept is off if the Accept button has an '(m)' in its label. To turn Auto Accept on or off tap the Android menu button and tap 'Settings' and tap the 'Auto Accept' checkbox. You can also tap the 'Settings' button on the Startup screen.

NOTE: Auto Save - CleanOpsStaff-AD automatically saves the file in memory to storage when the edits and scores are accepted when the Auto Save mode is turned on. Auto Save is on if the Save button has an '(a)' in its label. Auto Save is off if the Save button has an '(m)' in its label. To turn Auto Save on or off tap the Android menu button and tap 'Settings' and tap the 'Auto Save' checkbox. You can also tap the 'Settings' button on the Startup screen.

NOTE: Accept Indicator - Your file exists in to two places (in memory and in storage).  When you create or open a file, a copy ends up in memory and a copy ends up in storage.  Your edits and scores are applied to the main screen but are not immediately accepted into memory and not immediately reflected in the file in storage.  If Auto Accept is on then the edits and scores are accepted into memory when you move to a different record or when you tap the 'Accept' button.  The 'Accept' button text turns red when the information in the Main screen is difference from the information in memory indicating a need to tap the 'Accept' button to accept the information into memory.  

NOTE:Save Indicator - Your file exists in to two places (in memory and in storage). When you create or open a file, a copy ends up in memory and a copy ends up in storage. When edits and scores are accepted into memory they are not immediately reflected in the file in storage unless Auto Save is on.   If Auto Save is on then the file in memory is saved to storage when edits and scores are accepted automatically of by you tapping the 'Accept' button. The 'Save' button text turns red when the information in the file in memory is difference from the information in file in storage indicating a need to tap the 'Save' button to save the file in memory to storage.

Steps for scoring an appearance item

  1. Navigate to the space you wish to score using the 'Next Space', 'Previous Space', 'Next Record', 'Previous Record' buttons or select the a record number from by tapping 'Rec' or the 'Rec textbox' 
  2. There are several methods to score the appearance items  
    • Tap the score textbox for the appearance item and cycle through the cleaning levels until you get the desired score. Tapping the score textbox repeatedly will cycle through (1,2,3,4,5,N, and blank)
    •  Or tap the appearance item textbox to launch the 'Score One Item' score tool. Tap the desired score and observe that the selected score will be pasted into the score textbox for the selected appearance item
    • Or tap the Avg Level label or Avg Level textbox in the lower right of the screen to launch the 'Score All Items' tool and select the desired score to and observe the selected score will be pasted into the score textbox for all appearance items
  3. Repeat the above steps until you have scored all the appearance items
  4. Observe the 'Avg Level' score is computed after you score all the appearance items
  5. Tap 'Accept'  to accept your entries or Tap 'Undo' to discard your entries. 

NOTE: Auto Accept - CleanOpsStaff-AD automatically accepts your scores and edits into memory when you move to another record when the Auto Accept mode is turned on. Auto Accept is on if the Accept button has an '(a)' in its label. Auto Accept is off if the Accept button has an '(m)' in its label. To turn Auto Accept on or off tap the Android menu button and tap 'Settings' and tap the 'Auto Accept' checkbox. You can also tap the 'Settings' button on the Startup screen.

NOTE: Auto Save - CleanOpsStaff-AD automatically saves the file in memory to storage when the edits and scores are accepted when the Auto Save mode is turned on. Auto Save is on if the Save button has an '(a)' in its label. Auto Save is off if the Save button has an '(m)' in its label. To turn Auto Save on or off tap the Android menu button and tap 'Settings' and tap the 'Auto Save' checkbox. You can also tap the 'Settings' button on the Startup screen.

NOTE: Accept Indicator - Your file exists in to two places (in memory and in storage). When you create or open a file, a copy ends up in memory and a copy ends up in storage. Your edits and scores are applied to the main screen but are not immediately accepted into memory and not immediately reflected in the file in storage. If Auto Accept is on then the edits and scores are accepted into memory when you move to a different record or when you tap the 'Accept' button. The 'Accept' button text turns red when the information in the Main screen is difference from the information in memory indicating a need to tap the 'Accept' button to accept the information into memory.

NOTE: Save Indicator - Your file exists in to two places (in memory and in storage). When you create or open a file, a copy ends up in memory and a copy ends up in storage. When edits and scores are accepted into memory they are not immediately reflected in the file in storage unless Auto Save is on. If Auto Save is on then the file in memory is saved to storage when edits and scores are accepted automatically of by you tapping the 'Accept' button. The 'Save' button text turns red when the information in the file in memory is difference from the information in file in storage indicating a need to tap the 'Save' button to save the file in memory to storage.  

Steps for creating Test Field Audit file for training or for actual field audit of multiple buildings

  1. Tap 'Main'
  2. Tap 'FILE...'
  3. Tap 'Create Test File' and tap 'Yes' if prompted
  4. Enter the number of desired records in the 'Number of Records' input box.  The actual number of spaces generated will be a multiple of 4 close to the number you enter
  5. Edit 'Bldg Name' input box
  6.  Edit 'File Name' input box
  7. Tap 'With Scores' radio button if you want scores in the training file or tap  'Without Scores' checkbox if you do not want scores
  8.  Tap the 'Field Audit File' radio to create a test Field Audit File or tap the 'Audit Sheets Files' radio button to create a test Audit Sheets file.
  9. Tap 'Create Test File' and tap 'Yes' if prompted
  10. NOTE: Training add Testing- you can use the file you just created for training and testing.
    NOTE: Conducting field audit inspection of multiple building - if you created a Field Audit file you can use it to conduct inspections. You can add, delete and edit the file and score the appearance items while you are conducting your inspection.  You can then email the audit report to your PC  and paste it into Excel or you can load the scores directly into CleanOpsStaff-3ed.
     

     

  Step for adding a new space to Field Audit file

  1. Tap 'Main'
  2. If Edit Mode is off, tap 'Turn Edit Mode On' button
  3. Tap 'Add Space' and tap 'Yes'
  4. Edit the Bldg, Flr, Rm, Type and CSF input boxes as desired (note that the field heading are now red indicating Edit Mode is on and that the 'Main' button launches the ProMobile-AD Edit Menu instead of the ProMobile-AD Main Menu )
  5. Tap 'Accept' to accept the edits into memory or tap 'Undo' to reject the edits

Note: you can tap on the red field names (Bldg, Flr, Rm, Type, and CSF) to select items that already exist in memory or you can tap the textbox to enter a new item by typing it in.

Step for inserting a new space in Field Audit file

  1. Navigate to desired space to insert a space before
  2. Tap 'Main'
  3. If Edit Mode is off, tap 'Turn Edit Mode On' button
  4. Tap 'Insert Space'  and tap 'Yes'
  5. Edit the Bldg, Flr, Rm, Type and CSF input boxes as desired (note that the field heading are now red indicating Edit Mode is on and that the 'Main' button launches the ProMobile-AD Edit Menu instead of the ProMobile-AD Main Menu )
  6. Tap 'Accept' to accept the edits into memory or tap 'Undo' to reject the edits

Note: you can tap on the red field names (Bldg, Flr, Rm, Type, and CSF) to select items that already exist in memory or you can tap the textbox to enter a new item by typing it in.

Step for deleting a space from field audit file

  1. Navigate to desired space you wish to delete
  2. Tap 'Main'
  3. If Edit Mode is off, tap 'Turn Edit Mode on'
  4. Tap 'Delete Space' and tap 'Yes' 
  5. Confirm that the space is no longer in the file

Steps to score all appearance items the same for current space

  1. Navigate to desired space to score
  2. Tap 'Avg Level' textbox or the average score number if visible
  3. Tap the desired score and observe that all appearance items have been scored as desired
  4.  Tap 'Accept' to accept the scores into memory or tap 'Undo' to reject the scores 

Steps to clear all scores from current space

  1. Navigate to desired space to clear
  2. Tap 'Avg Level' textbox or the average score number if visible
  3. Tap the blank button in the scoring tool  and observe that the score is blank for all appearance items
  4. Tap 'Accept' to accept the blank scores into memory or tap 'Undo' to reject the blank scores

Steps to review audit inspection status and information

  1. Tap 'Main'
  2. Tap 'Status/Info' and observe the status/info message
  3. Tap 'Ok' when done
  4. Tap 'Not Inspected' to list the spaces that have not been inspected or verified yet. Tap a space in the list to select that space
  5. Tap 'Excluded' to list the spaces that have been excluded from the cleanable square feet inventory. Tap a space in the list to select that space
  6. Tap 'Inspected' to list the spaces have not been inspected or verified already. Tap a space in the list to select that space 

Note: the Status/Info message box provide how many spaces and CSF are in the file in memory and how many spaces and CSF have been inspected, not inspected and excluded from the inspection.  

Steps to generate and Email Audit and Inventory reports

  1. Tap 'Main'
  2. Tap 'REPORT...'
  3.  Tap 'Status' to view the status message box for the report
  4. Tap 'Inventory' to switch to the inventory report or tap 'Audit' to switch back to the Audit report
  5. Optionally, tap 'Default Addresses' to enter and save default addresses.  The email addresses will be remembered for future sessions
  6. Tap 'Email' to email the report to multiple email addresses

General Concept for Using CleanOpsStaff-ProMobile-AD with CleanOpsStaff-3ed 

  1. The main concept for using CleanOpsStaff-ProMobile-AD with CleanOpsStaff-3ed is to understand the following concept
    • PDA Audit files are stored on your PC in the C:\CleanOpsStaff-3ed-ProMobile Data folder
    • PDA Audit files are stored on your Android device in the CleanOpsStaff-ProMobile Data  folder found in the device sdcard directory
    • You must be able to copy the PDA Audit Files between the device folder and the PC C:\CleanOpsStaff-3ed-ProMobile Data folder
    • In addition to the methods already described earlier in this document, you can use USB or Bluetooth ConnectionorEmail or Dropbox to perform the copy activities as described in the detailed steps below. You can use just one method or a combination of the three methods.  You just need to decide what work best for you.
    • You must not confuse the PDA Audit file with the Audit Package File.  PDA Audit files will have an extension '-f-HECS-PDAa.txt' or '-HECS-PDAa.txt'
    • Audit Package files will have an extension '-f-HECS-Audit.xls' or '-HECS-Audit.xls' and will be stored only on the PC in the C:\CleanOpsStaff-3ed Data folder
  2. If you use Dropbox as a means of copying the files, a folder named 'CleanOpsStaff-Promobile Dropbox' will be automatically created by CleanOpsStaff-ProMobile-AD the first time to connect to your Dropbox account or by  CleanOpsStaff-3ed the first time you attempt to copy a file to Dropbox using the Dropbox File Explorer.  Of course you will need to have a Dropbox account. To request or refresh a Dropbox connection perform the below steps
    • In the Main Screen, tap Main
    • Tap Connect Dropbox
    • Tap Allow in the lower right of the Dropbox screen
    • From this point on you will be able to list files in the CleanOpsStaff-Promobile Dropbox  folder in your Dropbox account that will be accessible from you PC and Android device.

NOTE: You should think of the PDA Audit files that get stored in Dropbox, attached to Email, and stored on the Android device and PC as temporary files intended just for the purpose of getting a copy of your work between you PC and your device.  Your primary goal is to get inspection scores or inventory data back into the Audit Package file.  The PDA Audit files are just temporary files to allow you to transfer data between your device and the PC.  Once you have successfully loaded inspection or inventory data into the Audit Package file, there is no longer any need to retain the PDA Audit files (you should delete them from all locations and devices once you are sure your Audit package file contains your up to date inspection or inventory data -- this will help you avoid becoming confused with too many temporary files being retained).  You can always recreate the PDA Audit file from the Audit Package file whenever you wish.

Steps for using CleanOpsStaff-ProMobile-AD with CleanOpsStaff-3ed in conducting inspections

(Using USB port or Bluetooth  Connection to Transfer Audit Sheets File To Android Device)

 

  1. Connect your Android device or table to your PC via USB port or Bluetooth
  2. Create an audit package within CleanOpsStaff-3ed
  3. Save PDA audit sheets file directly to your Android device or to the C:\CleanOpsStaff-3ed-ProMobile Data folder on your PC
  4. If the PDA audit sheet file was saved to your PC, transfer a copy of the file to the Android device either using the file explorer or the CleanOpsStaff-3edAndroid File Explore (click PDA->Android Device to activate the Android File Explorer and click the Help button for help if needed).  The PDA audit sheets files are stored in the CleanOpsStaff-ProMobile Data folder on the Android device and in the C:\CleanOpsStaff-3ed-ProMobile Data folder on your PC .  The CleanOpsStaff-3ed PDA Android File Explore will automatically place the files in the correct folder.
  5. Disconnect your Android device and take it with you to conduct the inspection
  6. Tap 'Start'
  7. Tap 'Main'
  8. Tap FILE...'
  9. Tap "Audit Sheets Files'
  10. Tap the desired Audit Sheets file in the list so that it appears in the 'File to open or Delete' input box at the bottom of the screen
  11. Tap Open File' and tap 'Yes'
  12. Use the techniques described earlier in this help file to score the appearance items for each space
  13. Save and close the file when you have completed the inspection
  14. Reconnect your Android device to you PC
  15. Copy the scored Audit Sheets file from the Android device to the PC using the file explorer or the CleanOpsStaff-3ed PDA  Android File Explore .  The PDA audit sheets files should be stored in the CleanOpsStaff-ProMobile Data folder on the Android device and in the C:\CleanOpsStaff-3ed-ProMobile Data folder on your PC . The CleanOpsStaff-3ed PDA  Android File Explore if used, will automatically place the files in the correct folder
  16. Load the PDA audit sheets score into the audit package that generated the PDA audit sheets files.
  17. Click Save Audit Package->Save Audit to save the audit package with the scores.
  18. Once you are sure your Audit Package File is save successfully, you can delete the PDA Audit Sheet files from all locations and devices

Steps for Using CleanOpsStaff-ProMobile-AD with CleanOpsStaff-3ed in Conducting Inspections

(Using Email to Transfer PDA Audit Files To Android Device)

  1. Create an audit package within CleanOpsStaff-3ed in the usual manner as described in the CleanOpsStaff-3ed 'Make Audit Package' instructions. Then take the following steps within CleanOpsStaff-3ed 
    • Click Save Audit Package->Save Audit (this saves the Audit Package file to C:\CleanOpsStaff-3ed-ProMobile Data folder)
    • Click Save Audit Package->Save PDA Audit Sheets to PC (this saves the PDA Audit Sheets to the C:\CleanOpsStaff-3ed-ProMobile Data folder)
    • Create an email using your email application
    • Attach the PDA Audit Sheet file to the email from the C:\CleanOpsStaff-3ed-ProMobile Data folder
    • Send to email to yourself or any email address that can be read from your Android device
  2. Now on you Android device
    • Start your email App and open the email containing the PDA Audit Sheet file as an attachment
    • Tap and Hold the attachment or tap a download or open button to open the attachment (the method for opening an attachment will vary depending on your device type) 
    • A share or send to popup menu with a list of Apps should appear
    • Tap the 'CleanOpsStaff-ProMobile-iOS' icon in the list of Apps (if the 'CleanOpsStaff-ProMobile-iOS' icon does not appear in the list you might have to first save or download the attachment tap and hold again)
    • Tap Save to confirm saving the attachment to 'CleanOpsStaff-ProMobile-AD'
    • Observe the Save Successfully message and tap OK
    • Confirm that the file is now in the file list
    • Note: if the file already exists on the device it will be overwritten without prompting
    • Note: if a file with the same name is open in memory, the action can not be complete until you close the file in memory
  3. You may now conduct the inspection using your device
  4. When you have completed the inspection take the following steps to email the file back to yourself so you can copy  to your PC
    • Tap Main
    • Tap File...
    • Tap List All files
    • Select the desired File and tap Share
    • Tap Email
    • Tap the desired Email Apps from the App list
    • Edit or enter the email address and send
  5. To load your inspection results back into CleanOpsStaff-3ed take the following steps within CleanOpsStaff-3ed
    • On your PC open the email  containing the attachment
    • Save the attachment to the C:\CleanOpsStaff-3ed-ProMobile Data folder
    • Your scores are now ready to be loaded into the original Audit Package
  6. Perform the follow step to load the original companion Audit Package File
    • In CleanOpsStaff-3ed on your PC, Click Reports->Audit->Load Audit Package
    • Select the original companion Audit Package File and click OK
    • Click Yes if prompted
    • Observed the Audit Package File Opened successfully message and click OK
  7. You are now ready you load the inspections results from the Audit Sheet file you emailed and copied to the PC C:\CleanOpsStaff-3ed-ProMobile Data folder by performing the following steps
    • Click Load Audit Package->Load PDA Audit Sheets from PC
    • Click Yes if prompted
    • Observe that the scores now loaded in the audit package are the same as the ones on you Android device
    • Click Save Audit Package->Save Audit to save the audit package with the scores.
    • Once you are sure your Audit Package File is save successfully, you can delete the PDA Audit Sheet files from all locations and devices

Steps for Using CleanOpsStaff-ProMobile-AD with CleanOpsStaff-3ed in Conducting Inspections and Inventory

(Using Dropbox to Transfer Audit Sheets File To Android Device)

  1. Create an audit package within CleanOpsStaff-3ed in the usual manner as described in the CleanOpsStaff-3ed 'Make Audit Package' instructions. Then take the following steps within CleanOpsStaff-3ed 
    • Click Save Audit Package->Save Audit (this saves the Audit Package file to C:\CleanOpsStaff-3ed-ProMobile Data folder)
    • Click Save Audit Package->Save PDA Audit Sheets to PC (this saves the PDA Audit Sheets to the C:\CleanOpsStaff-3ed-ProMobile Data folder)
    • Click PDA->iPhone/iPad/Dropbox (this opens the Dropbox File Explorer)
    • Select the PDA Audit Sheets file from the PC Files list in the Dropbox File Explorer
    • Click Copy to Dropbox (confirm that the file now appears in the Dropbox File list in the Dropbox File Explorer)
  2. Now within CleanOpsStaff-ProMobile-AD on you Android device
    • Tap 'Start' if at the Start-up Menu
    • Tap 'Main'
    • Tap FILE...'
    • Tap 'List Dropbox Files'
    • Select the Sheets file from the Dropbox File list
    • Tap 'Download'
    • Tap 'Yes' to confirm you want to download the file to your device
    • Observe the brief successful download message
    • Tap 'List All Files' to see files on the device
    • Select the Sheets file and tap Open
    • Tap Yes to confirm you want to open the Sheets file
    • Observe the File Opened Successfully message and tap OK
  3. You may now conduct the inspection using your device
  4. When you have completed the inspection take the following steps to upload the file back to Dropbox
    • Close the file if open
    • Tap Main
    • Tap File
    • Tap Audit Sheet file
    • Select the Audit Sheet File
    • Tap Share
    • Tap Dropbox and observe the brief file successfully uploaded message
    • Tap List Dropbox Files and confirm that the file uploaded
  5. To load your inspection results back into CleanOpsStaff take the following steps within CleanOpsStaff
    • Click PDA->iPhone/iPad/Dropbox (this opens the Dropbox File Explorer)
    • Select the PDA Audit Sheet file from the Dropbox Files list (left side) in the Dropbox File Explorer
    • Click Copy to PC (confirm that the file now appears in the PC File list  (right side) in the Dropbox File Explorer)
  6. Perform the follow step to load the original companion Audit Package File
    • Click Reports->Audit->Load Audit Package
    • Select original companion Audit Package File and click OK
    • Click Yes if prompted
    • Observed the Audit Package File Opened successfully message and click OK
  7. You are now ready you load the inspections results from the Audit Sheet file you uploaded to the Dropbox and copied to the PC C:\CleanOpsStaff-3ed-ProMobile Data folder by performing the following steps
    • Click Load Audit Package->Load PDA Audit Sheets from PC
    • Click Yes if prompted
    • Observe that the scores now loaded in the audit package are the same as the ones on you Android device
    • Click Save Audit Package->Save Audit to save the audit package with the scores.
    • Once you are sure your Audit Package File is save successfully, you can delete the PDA Audit Sheet files from all locations and devices

Creating/Saving ProMobile Master Inventory File

While in CleanOpsStaff-3ed,  the  'Create ProMobile Master Inventory File buttons' in the below screenshots will allow you to create or save your entire  space inventory as a ProMobile Master Inventory file. You can then send the ProMobile Master Inventory file to your Android device. This will allow you to create field audit and inspection sheet files on the fly from you master space inventory while out in the field. You can use the field autit and inspection sheet files to conduct inspection or to collect and/or validate space inventory data.

Dropbox File Explore.png
Dropbox File Explore.png
While in CleanOpsStaff-3ed, you can also use the 'Save As ProMobile Invenroty File' button to create the ProMobile Master Inventory file. 
Functions Tools.png

Steps For Creating/Saving and Using ProMobile Master Inventory File.

  1. Click the 'Sel All' button in the Records Navigator tool at along the top of the inventory worksheet (if you do not want to include all of the rows of your inventory in the ProMobile Master Inventory file, select only the rows you want to be included using the normal row selection techniques)
  2. Click the PDA button in the MiniToolBox
  3. Click the 'Android Device' or 'iPhone/iPad/Dropbox' button
  4. Click the 'Create ProMobile Master Inventory File' button
  5. Read the prompt to see what rows will be included and click 'Yes' to confirm or 'No'  to cancel
  6. Click 'Yes' to overwrite existing file or click 'No' to cancel
  7. Read the prompt to review what rows were included in the ProMobile Master Inventory File
  8. Send the ProMobile Master Inventory File to your hand held device using the same techniques you use to send Audit Sheets Files to your device.  The ProMobile Master Inventory file is treated like an Audit Sheets file for the purpose of getting a copy of it from your computer to your hand held device. On your computer the ProMobile Master Inventory file is saved to the 'CleanOpsStaff-3ed-ProMobile Data' folder.  On your hand device, it must be placed in the 'CleanOpsStaff-ProMobile Data' folder.
  9. Once the ProMobile Master Inventory file has been placed in the 'CleanOpsStaff-ProMobile Data' folder on the hand held device, you can then add spaces to a Field Audit by tapping the 'Insert/Add Space from Inventory' button in the ProMobile Edit menu.  The 'Insert/Add Space from Inventory' will automatically load the ProMobile Master Inventory file if it is not already loaded.
  10. You can manually load and review information about the ProMobile Master Inventory file by tapping Load/View Master Inventory button in the ProMobile-AD Edit menu or by tapping Master Inventory button   in the ProMobile-AD FILE menu.
ProMObile-AD EDIT Menu.pngProMobile-AD File Menu.png

Steps For Adding Spaces From The ProMobile Master Inventory File To Your Field Audit .

  1. From the Startup screen tap 'Start' to go to the Main Screen  
  2. Tap 'Main' to launch Main Menu
  3. Tap 'FILE...' to open File menu
  4. Tap 'Create New Blank Audit File' and tap 'Yes' if prompted
  5. Enter number of records in 'No of Records' box for the number of spaces you will inspect (you can add, delete, and edit spaces later during the field audit).
  6. Edit the 'File Name' input box and edit the 'Bldg Name' input box
  7. Tap 'Without Scores' radio button to create a file with no scores or tap 'With Scores' radio button to create a file with score
  8. Tap the 'Field Audit File' radio button to create a file that can be edited on the fly (add, delete and edit records such as edit building name, floor name , room name and CSF)
  9. Tap the 'Create Blank File' button and tap 'Yes' if prompted
  10. Observe message indicating 'File Save Successfully' and Tap 'ok' again
  11. You can use the Blank Field Audit file to conduct an inspection on the fly or to collect and/or verify cleanable square feet space inventory. 
  12. Tap 'Main' then tap 'Turn Edit Mode On'
  13. You can now add and insert spaces from the ProMobile Master Inventory file by clicking the 'Insert/Add Space From Inventory' button (see above screenshot).
  14. After selecting the initial building, floor, and space the ProMobile Master Inventory tool will launch as shown in the below screenshot.
  15. From the ProMobile Master Inventory tool tap the 'Insert Space' and 'Add Space' buttons to insert and add spaces from the ProMobile Master Inventory.
  16. You can also add and insert spaces that are not in the ProMobile Master Inventory file by tapping the 'Insert Space' and 'Add Space' button in the ProMobile-AD EDIT Menu.

ProMobile Master Inventory Tool